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Harris County Robert W. Hainsworth Law Library

1019 Congress
Houston, Texas 77002
7137555183

Harris County Law Library

Harris County Robert W. Hainsworth Law Library

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Ex Libris Juris - HCLL Blog

HCLawLibrary on Legal Tech Mastery Show!

August 14, 2018 Heather Holmes

Watch the Legal Tech Mastery Show on Friday, August 17, at 12:50 p.m. EST to see Harris County Law Library Deputy Director Joe Lawson talk about legal tech education and the Law Library's Legal Tech Institute! The show will be simulcast on YouTube and Facebook, and the recording will be available on the show website.

The Legal Tech Mastery Show is hosted by Litigation Support Guru Amy Bowser-Rollins and features content on a variety of legal tech topics. Now in Season 3, the show has covered lots of territory and you can find a great collection of practical training videos for free online. For example, some of our law librarians learned the-notoriously-difficult-to-use Word mail merge by watching Episode 11 of Season 2. Check it out today!

In Events, Legal Tech Institute, Tech Tuesday, Tech Tips Tags Legal Tech Master Show

When competent practice means scanning in 300 dpi...

July 31, 2018 Guest User

Technology has permeated the legal practice in a myriad of ways, but the need to find and understand tech standards takes on added importance in the legal community when those standards are incorporated into court rules. Once a tech skill becomes a rule, lawyers who ignore it may not simply be risking inefficiency or losing a client's business, they may be risking their ability to practice (see, e.g., Okla. Bar Ass'n v. Oliver, 369 P.3d 1074 (Okla. 2016)). For that reason, Texas attorneys may want to familiarize themselves with the Supreme Court of Texas Judicial Committee on Information Technology Standards (JCIT Tech Standards).

As a case in point, take a look at the reference to the JCIT Tech Standards incorporated into Texas Rules of Civil Procedure Rule 21(f)(8) by administrative order of the Supreme Court of Texas (Misc. Docket No. 13-9165 pdf). Subparagraph (D) provides that "[a] electronically filed document must:"

otherwise comply with the Technology Standards set by the Judicial Committee on Information Technology and approved by the Supreme Court.

Drilling down into the JCIT Tech Standards, one finds specific requirements from the type of software used to create PDFs to the applicable ISO compliance standard for efiled documents. Regarding requirements for scanned PDF documents, §3.1(C) provides:

Prior to being filed electronically, a scanned document must have a resolution of 300 DPI.

Incorporation of these standards into the Rules of Civil Procedure strongly suggests that legal tech competency has moved from recommended to required.

Where can attorneys turn to keep up with emerging tech competencies? Your local law library can help. Public and academic law libraries can assist with research into the rules governing required tech skills. Many also collect resources covering specific software used in the legal profession, like the resources in our Legal Tech Collection that include ABA publications on Adobe Acrobat, MS Word, and more. Some law libraries even offer legal tech classes. The Harris County Law Library's Legal Tech Institute offers free CLE on a variety of topics, including MS Word for Legal Work in which attorneys can learn how to create the type of PDF referenced in the JCIT Tech Standards. Visit our website and keep following our Tech Tuesday posts to learn more!

In Around the Web, Legal Tech Institute, Legal Trends, Tech Tips, Tech Tuesday Tags Judicial Committee on Information Technology, Technology

Is Venmo a No-go for Solos?

July 17, 2018 HarrisCounty LawLibrary

In October 1969, the Texas Ethics Commission issued an opinion stating:

An attorney may honor a reputable credit card or similar device in the payment of his fee, but may not display an emblem, window decal or desk emblem displaying his acceptance of such credit card. 

The Committee members reasoned that collecting legal fees with a credit card is "no different from acceptance of a check in payment of legal services," even though some members dissented calling an "easy payment plan" unethical and a violation of Canons 11 and 24. Fortunately, times have changed, and payment options have evolved dramatically.

One of the more popular options for financial transactions is Venmo, a peer-to-peer payment system that allows parties to transact business and transfer money digitally via their smartphones. Users simply download the Venmo app to begin exchanging payments. It all seems easy enough, as the Millennials who use it so freely to split the bar tab can attest. For lawyers, however, particularly solo practitioners attracted by the efficiency and convenience of digital payment systems, the risks of using Venmo or any other peer-to-peer payment solution such as Zellepay or SquareCash are worth considering. Critics recognize the benefits of this alternative payment technology but still say that collecting legal fees via an app is fraught with ethical pitfalls.

As of yet, it appears that states have not yet weighed in on the ethics of using these services, and the ABA does include peer-to-peer systems as an alternative payment method but cautions users to choose a service that offers the same kinds of protections provided by other payment options, such as credit cards, debit cards, ACH, and wire transfers.

As with the debate around credit cards more almost 50 years ago, there are proponents and detractors of using peer-to-peer payment methods. The trend does seem to be growing, even in the professional world, and may be something to explore further:

  • How Safe Is Venmo and Why Is It Free?
  • Should Lawyers Use Peer-to-Peer Payment Apps?
  • Venmo, PayPal, Square Cash and More: What Are Peer-to-Peer Payments?
In Tech Tips, Tech Tuesday Tags Technology, Legal Tech

Earn 2.0 Hours of FREE CLE Credit at our LTI Double Header

July 16, 2018 HarrisCounty LawLibrary

Join us on Thursday, July 19 at 12 p.m. for a Westlaw Vendor Visit, presented by the Harris County Law Library's Legal Tech Institute. Sharpen your litigation research skills, and earn 1.0 free hour of CLE credit. For details and to register, visit the event listing in the LTI Course Catalog or click the button below.

Click here to register for the Westlaw Vendor Visit

 

Then, follow up your visit the to the Law Library by attending another free 1.0 hour CLE session at 2:00 p.m., also presented by the Legal Tech Institute: Free Legal Tech for Legal Professionals. This program will cover free legal apps and other no-fee tech solutions. The presenter will demonstrate the use of legal databases including Westlaw, Lexis, and O'Connor's Online, which are available on Law Library computers free of charge. Fastcase and Casemaker, two databases accessible to members of the Texas Bar, will also be covered. Join us!

Click here to register for Free Legal Tech for Legal Professionals.

 
In Events, Legal Tech Institute, Featured Resources, Research Tips, Tech Tips Tags Westlaw, Vendor Visit, Legal Tech

Tech Tuesday: Converting Documents to PDF/A for E-filing

June 19, 2018 HarrisCounty LawLibrary

The Judicial Committee on Information Technology (JCIT) has established technology standards to ensure the "systematic implementation and integration of technology in Texas' trial and appellate courts." The current JCIT Standard, which is available in its entirety on the website of the Texas Judicial Branch, includes guidelines for proper e-filing in Texas courts and specifically states that documents be submitted as PDF files for long-term preservation. It further states that PDF documents be created with a PDF distiller, thus saving the converted document for preservation and retaining its printed appearance. With this requirement, the JCIT addresses the practice that some attorneys still routinely engage in -- printing a document created in Microsoft Word, for example, and scanning it to create a necessary PDF file. Using a PDF distiller not only allows users to avoid wasting paper, but, by converting the file digitally, the resulting document is JCIT Standards compliant.

To save your MS Word document as a PDF, simply click File > Save As > Save as file type. By default, your document will be saved as a plain Word document with the file extension .doc. Simply click on the Save as type drop-down menu to view your options, and scroll down to select PDF. Just that easily, your document will be saved as a .pdf. Mission accomplished! However, to make your document truly standards compliant, you must take one additional action.

Once you select PDF as your file type, you will see an Options button in the dialog box. Clicking on this button opens yet another small window, which is pictured here. At the bottom of the Options menu is a list of three items related to the saving of PDF documents, including an option to select the ISO 19005-1 compliant (PDF/A) version. Once you've checked the box for this selection, your document will be entirely compliant with the JCIT Standards, which require all documents e-filed in Texas to conform to the specifications of the International Organization for Standardization (ISO), which has established standards for writing, reading, displaying, and interacting with PDF documents.

To learn more about what makes the PDF/A file type so special, visit the Library of Congress online to read about their use of PDF/A documents for preservation. Two additional sources about the PDF/A format are PDF/A in a Nutshell and PDF/A - the standard for long-term archiving, a white paper published by the PDF Association. Finally, the Harris County Law Library has a new handbook called The Ultimate Guide to Adobe Acrobat DC which is shelved at the Reference Desk in our Legal Tech Collection.

If you ever need assistance with this or any other tech topic, join us on Thursday afternoons at 2:00 in the Law Library's Legal Tech Lab for hands-on legal tech training, brought to you the Legal Tech Institute at Harris County Law Library.

In Legal Tech Institute, Tech Tips, Tech Tuesday Tags PDF
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Ex Libris Juris - HCLL Blog RSS

What’s behind the name? “Ex Libris Juris” is Latin for “from the books of law” and much of the information here will relate to the legal information collected and curated by the Law Library. Additionally, “Ex Libris” has long appeared on bookplates – labels appearing inside the front cover of books – and has acquired the connoted meaning “from the library of” to show ownership of the book. Using this connotation, the phrase becomes “from the library of law” and better describes the posts about digital resources, event announcements, and research tips that will regularly appear here.

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